Property management software
Bill tenants correctly. Know who has paid. Close the year without spreadsheets.
TenTotal brings rent, leases, common area costs, property tax, GST and invoices together for commercial plazas, condo units and residential rentals.
- Made for Canadian landlords
- GST built in
- Your data stays yours
Everything a property manager does, in one place
From the first lease to the year-end reconciliation, without copying numbers between spreadsheets.
Billing that adds up
Monthly invoices with Basic Rent, CAC, property tax, adjustments and GST worked out for you, checked before anything is posted.
Common area costs
Fixed and actual CAC by unit area, free CAC months, and a year-end reconciliation that splits credits and charges fairly.
Property tax recovery
Unit-level tax bills, recovery schedules and reconciliations, with every charge traceable back to the bill.
Tenants and leases
Leases, rent steps, renewals, deposits, insurance and full history for current and past tenants.
Payments and arrears
Mark invoices paid in one click or import your bank statement; balances and overpayments carry forward.
Accounting and GST
Vendor bills, a ledger built from your invoices and payments, an income statement and a GST summary.
Tenant portal
Tenants see their invoices and payments, download PDFs and send maintenance requests themselves.
Maintenance
Work orders, vendors, recurring jobs, costs and automatic updates to the tenant.
Ask TenTotal
Ask who owes money or which leases end soon. The AI helper answers from your data and never changes anything without you.
Made for the way you own property
Commercial plazas
Multi-unit retail and office with CAC, property tax recovery and year-end reconciliation.
Commercial condo units
One to five units with the CAM fee set by the condo corporation.
Residential rentals
Single homes and multi-unit buildings, billed without GST as Canadian residential rent requires.
Up and running in an afternoon
- 1
Set up your property
Add the building, units and areas. A short setup guide walks you through GST and branding.
- 2
Bring in your tenants
Import a rent roll or add tenants with their leases, rent and deposits. Choose the month billing starts.
- 3
Bill and get paid
Review the month's invoices, post them, e-mail PDFs, and record payments as they arrive.
Your records, kept safe and separate
Every company's data is walled off from every other, and inside your company people see only what their role allows.
- Encrypted connections and separate access rules for every company
- Roles for account owners, managers and read-only viewers
- A permanent history: posted invoices and payments are never silently changed
- Download a full backup any time; automatic daily backups on Professional
Questions
Is TenTotal built for Canada?+
Yes. Amounts are in Canadian dollars, GST is built in (with exemptions per tenant, such as First Nations or non-profit), and residential rent is billed without GST.
Can I move from spreadsheets or another system?+
Yes. Import your rent roll, record opening balances, and choose the month you start billing in TenTotal so tenants are never billed twice.
Is my data private?+
Each company's records are kept separate and visible only to the people it gives access to. We do not sell data. See our Privacy Policy.
Do my tenants need an account?+
Only if you invite them to the tenant portal. Otherwise they simply receive invoices and notices by e-mail.
See it with your own numbers
Book a short demo and we'll walk through your properties, leases and billing.